Diacritics may be added in one of two ways:

1. Select from the Variations diacritics dialog box, which contains the most frequently used special characters and letters with diacritics.
2. Add additional characters to cataloger and digitizer fields by using the Windows Character Map. To access:
   • Click Start in the lower left of your desktop
   • Select Programs >> Accessories >> System Tools >> Character Map
   • Copy and paste the desired special characters/diacritics

characters are arranged in alphabetical order, with each group of letters set apart by different colors. Selected characters are framed in red and have a white background.

To access the tool:

• Select the record field and location where the character should appear
• Press F2 to open the diacritics tool

The diacritics tool is accessible in the following fields:

Cataloger Interface

• Contributor Record
  • Uniform Name
  • Name Source
  • Variant Names
  • Variant Dates source (EditTypedDatesField)
  • Place of Origin
  • Notes (EditAuthNotesField)
• Work Record
  • Description Tab
    • Uniform Title
    • Title Source
    • Variant Titles (Edit Titles field)
    • Place of Composition
    • Other dates (source)
    • Original Text Title
    • Subject Headings
    • Notes
    • Resources
  • Contributors Tab
    • Name Used
  • Work Structure Tab
    • Label
    • Title
    • Source & Notes
    • Source of Work Structure
• Container Record
  • Description Tab
    • Display Title
    • Other Titles
    • Series Title
    • Publisher
    • Edition
    • Publisher/Plate Numbers
    • Place of Publication
    • Notes
    • Copyright Declarations
  • Contributors Tab
    • Name Used
  • Container Structure Tab
    • Label (recordings and scores)
    • Page label (scores)
• Instantiation Record
  • Title
  • Subject Headings
  • Notes
  • Place of Performance
  • Copyright Declarations
  • Contributors

Digitizer Interface

• Copyright Statement
• Notes
• Viewable Comments
• Title (in structure box)
• Item Title

Once the tool has been opened, diacritics may be added in several ways:

• Double click on the desired character. Once the character appears in the specified location the Diacritics Tool will close
• Click once on the desired character and click either on the "Insert" or "Insert and Close" buttons
  • "Insert": leaves the box open for selection of additional diacritics. Until the diacritics box is closed, however, diacritics will not appear in the selected location. Additionally, alterations to other Variations windows and records will not be allowed until this particular window is closed.
  • "Insert and Close": inserts the character and closes the window so the record in progress may be continued.
  • "Close" button simply closes the window
• Press Ctrl+Alt and the number combination as indicated through the numbers along the left and top of the selection area, then press enter
  • Number combinations: Enter the number on the left, followed by the two digit number on top (add a zero before single digit numbers - if the desired character was Ð, hold down Ctrl+Alt and type in 202).
  • Pressing the Enter button selects the default "Insert and Close" option

Note: When the Diacritics Tool box is open, the system will not allow changes to be made to any Variations window.