Cataloging Example: Contributor Record

Step 1

Step 2

Cataloging

1. Uniform Name
   • Content should sort to this field when a name authority record is imported.
   • When constructing a Uniform Name entry from scratch, follow rules in AACR2 chapters 22 and 24
     
2. Name Source
   • Content should sort to this field when a name authority record is imported.
   • When constructing a contributor record from scratch, follow the name source formatting rules outlined in the Contributor Record Cataloging Guidelines.
     
3. Variant Names
   • Content should sort to this field when a name authority record is imported.
   • Additional variant names may be added if needed. Follow basic name formatting rules as outlined in AACR2
     
4. Type
   • Defines whether the record represents an individual (Person) or corporate entity (Group).
   • The default is Person
     
5. Birth, Death, Flourish Dates and Source
   • Birth, Death or Flourish dates should be entered in these fields. Often this data will sort upon import if included in authority record 1XX or 4XX entries. If the dates do not sort, quickly consult the accompanying MARC Record window to see if dates are indicated in any notes. NGO (New Grove Online) is another helpful source
     
   • When an authority record serves as the date source, enter the ARN (authority record number) in the Source field. For other options and formats, see the section on name sources in the Cataloging Guidelines
     
   • If the imported authority record includes just a death date (prefaced by "d.") in the 1XX or 4XX fields, this information will sort to the Birth Date field. Move the date to the Death Date field. If possible, find and include the birth date in the correct field and remove the "d." from the Death Date entry. If the birth date is unknown, leave the d. in place
   • If the imported authority record includes a flourish date (prefaced by "fl.") in the 1XX or 4XX fields, this information may sort to the Birth and/or Death Date fields. Move this information to the Flourish Dates field and remove the "fl." Follow date formatting rules as outlined in the cataloging guidelines.
6. Variant Dates
   • Enter any variant dates here (conflicting dates of birth, death, etc.).
   • Type could include "Variant birth date," "Variant death date," or a similar phrase specifying what the date represents
   • (No variant date information has been included in the image below)
     
7. Place of Origin
   • Content in this field identifies where an individual was born or an ensemble founded. Such information is often found in the authority record notes or in NGO.
   • Content in this field is organized from the smallest entity to the largest (city, country)
     
8. Notes
   • Content should sort to this field when a name authority record is imported.
   • For note formats, consult the NACO-Music Project page of examples. Notes labeled as "Administrative" may be formatted in any manner.
     
9. Resources
   • In this field, catalogers may provide links to online sources or identify important print resources that may be useful to end users.
   • For the most part, only links to relevant NGO articles have been entered here (when searching NGO, it is best to first perform a browse search rather than enter a name in the search box. Browse search results sort entries from all three New Grove dictionaries together, whereas results from the search box do not. If multiple articles exist for an individual or group, create entries for each article.)
     
   • The field contents for this example are as follows:
     • Title: The New Grove Dictionary of Music Online", article on 'Albinoni, Tomaso Giovanni'
     • Description: Michael Talbot: 'Albinoni, Tomaso Giovanni', "The New Grove Dictionary of Music Online" ed. L. Macy (Accessed 11 March 2005) <http://www.grovemusic.com>
     • URL: http://www.grovemusic.com/shared/views/article.html?from=az&section=music.00461
   • Distinguish entries from the opera and jazz sections by entering either "(opera)" or "(jazz)" to the end of the article title in both the Title and Description fields.
10. Other System IDs
    • Content should sort to this field when a name authority record is imported.
    • This window will remain blank for contributor records created from scratch.
      
11. Status
    • Once a record has been cataloged, catalogers should change the status to minimal or complete, depending upon the level of thoroughness attempted by the cataloger.
      
12. View Record Access Data
    • Contents in this window identify when and who created the record and when it was last updated.
    • Information in this window is generated by the system.