Glossary of Field Names
- The data in any row marked as "Discard" will be excluded from the XML output. Data mapping in Step 3: Crosswalk will always show that row, however, labelled as "Discard." Thus, a previously discarded field can be un-discarded in a later mapping.
- Each resource should have at least one title element associated with it. The
following fields can be used to describe titles:
- The title proper refers to a word or phrase that names the resource
- Subtitle refers to the subtitle of the title proper.
- Non-sort is used to record a word at the beginning of a title that
is not used when alphabetizing the title (eg. a, an, the). A
non-sort element may be assigned to any type of title except a
- Alternative Title
- Alternative Title is used for other titles not covered elsewhere in
the metadata record.
- First Line
- First Line is a direct transcription of the first line of lyrics
appearing in the song.
- First Line of Chorus
- First Line of Chorus is a direct transcription of the first line of
the chorus (refrain) appearing in the song.
- Title of Larger Work
- Title of Larger Work is used when the item being cataloged is known
to be one part of a larger work with a known title.
- Series Title
- Series Title is used to record a named series to which the item
- Uniform Title
- Uniform Title is a specific cataloger-created title as prescribed by
the rules in AACR2. It is used to indicate clearly the musical work
represented in a piece of sheet music.
- It is highly recommended that names be supplied if they are available. The
following fields can be used to describe the names of entities responsible
for the creation of some aspect of the resource:
- Use Composer to record the name of individuals or corporate bodies
responsible for creating the musical content of the work being
- Use Arranger to record the name of individuals or corporate bodies
responsible for transforming the musical content of the work from
its original form, genre, instrumentation, etc., to another for
publication. In an arrangement the musical substance remains
- Use Lyricist to record the name of an individual or corporate body
responsible for creating the lyrics or text of the work being
- Use Performer to record the name of an individual or corporate body
indicated on the item being cataloged as a known performer of the
- Use Dedicatee to record the name of an individual or corporate body
to whom the work or publication is dedicated. Do not us record
information about handwritten dedications printed on an item after
publication; use "Note" for this purpose instead.
- Use Engraver to record the name of an individual or corporate body
responsible for the cover engraving on the publication being
- Use Lithographer to record the name of an individual or corporate
body responsible for the cover lithography on the publication being
- Use Artist to record the name of an individual or corporate body
responsible for the cover art on the publication being
- Use Name if the individual or corporate body responsible for the creation of the item being cataloged is deemed important but the role is unknown or multiple roles are represented in your data set.
- Type of Resource
- For items in this collection, the value of Type of Resource is always
"notated music." Users should generally not provide this
information, as it will be generated automatically by the mapping tool.
- Genre refers to the genre of music to which the resource belongs.
- Origin Info
- The following fields can be used to describe the item's origin, including
information about publication:
- Place Published
- Place Published is used to record the name of the place where a
resource has been published.
- The Publisher field identifies the entity responsible for the
physical production and dissemination of the resource.
- Select Place_:_Publisher if your data contains publisher information formatted as place_:_publisher. Your data will be parsed into separate fields. If the data cannot be parsed, it will be mapped as-is to the Publisher field.
- Date Issued
- Date Issued refers to the date that the resource was published,
released, or issued. It could refer to the date the item was
printed, if this differs from Copyright date.
- Copyright Date
- The Copyright Date refers to the date in which a resource is
copyrighted. This date usually appears directly on the
- Date Created
- Date Created refers to the date the resource was made.
- Date Modified
- Date Modified refers to the date the resource was modified or
- Date Valid
- Date Valid refers to a date in which the content of a resource is
- Other Date
- Other Date refers to a date that does not fall into another category
but is important to record.
- Edition refers to the edition number printed on the resource.
- Language refers to the language of the lyrics of the resource.
- Physical Description
- The following elements are used to describe the physical aspects of the
- Form (Medium)
- Form designates the physical form of the resource (e.g. print,
- Extent describes what the resource is, the number of pages, and the
physical dimensions of the material. This field is equivalent to the
AACR2 physical description section (MARC 300 field).
- Internet Media Type
- Internet Media Type identifies the electronic format of the resource
(e.g. JPEG, TIFF).
- Physical Description Note
- The Physical Description Note contains any notes pertaining to the
physical description of the resource.
- The Abstract contains a summary of the content of the resource.
- Table of Contents
- The Table of Contents contains a description of the contents of a resource,
as it appears on the resource.
- The Note field is used to record information that supplements information in
the rest of the metadata record.
- The Instrumentation field is used to record a listing of the performing forces called for by a particular piece of sheet music, including both voices and external instruments.
- The Key field represents, as a compositional principle, the adherence in any passage to the elements of one of the major or minor scales, or tonalities.
- The Arrangement field is used to record the reworking of a musical composition, usually for a different medium from that of the original.
- Subject Info
- The following elements are used to describe information about the subject(s)
of the resource:
- In a song with lyrics, Subject/Topic is used to record what topics
occur in the song's lyrics.
- Temporal Coverage
- The Temporal Coverage metadata is used to record a named time period
relevant to the item being cataloged.
- Geographical Coverage
- The Geographical Coverage element is used for general terms that
describe geographical coverage.
- Geographic Code
- Geographic Code refers to a geographic area code associated with the
resource. The code should represent the same entity as a term
described by the Geographic field.
- Referenced Title
- The Referenced Title is the title of another printed material that
occurs in the lyrics.
- Subject Genre
- The Subject Genre refers to a genre or form used as part of a
subject string when the subject authority distinguishes parts of the
subject string (e.g. LCSH).
- Referenced Name
- Referenced Name is used to record a personal or corporate name that
is the subject of a song's lyrics.
- Subject Occupation
- Subject Occupation is used to record the occupation of the name
referenced in the lyrics.
- Hierarchical Geographic
- The following elements describe geographic information in a
- Continent describes the continent on which a named place in
the lyrics is located.
- Country describes the country in which a named place in the
lyrics is located.
- Province describes the province in which a named place in
the lyrics is located.
- Region describes the region in which a named place in the
lyrics is located.
- State describes the state in which a named place in the
lyrics is located.
- Territory describes the territory in which a named place in
the lyrics is located.
- County describes the county in which a named place in the
lyrics is located.
- City describes the city in which a named place in the lyrics
- Island describes the island on which a named place in the
lyrics is located.
- Area describes the area in which a named place in the lyrics
- The following elements can be used to describe cartographic (maps or
charts) data indicating spatial coverage:
- Scale is used to capture the ratio between actual size and a
representation of size.
- Projection describes the method of representing the surface
of a sphere or other shape on a plane.
- The Coordinates element refers to the geographical coordinates covered by
- Classification is used to document the class number for the resource,
according to a standard scheme like LCC or DDC.
- Identifiers are unique identification numbers associated with the
- Plate Number
- The Sheet Music Consortium adopts the AACR2 definition of a sheet music plate number, as distinct from the publisher number: "A numbering designation assigned to an item by a music publisher, usually printed at the bottom of each page, and sometimes appearing also on the title page. It may include initials, abbreviations, or words identifying a publisher and is sometimes followed by a number corresponding to the number of pages or plates."
- Publisher Number
- The Sheet Music Consortium adopts the AACR2 definition of a sheet music publisher number, as distinct from the plate number: "A numbering designation assigned to an item by a music publisher, appearing normally only on the title page, the cover, and/or the first page of music. It may include initials, abbreviations, or words identifying the publisher."
- Catalog Number
- A Catalog Number is an identifying number for a musical composition assigned by the composer, publisher or researcher.
- Call Number
- A Call Number is an institution's local identifier indicating the physical location of the item within the collection.
- Other Identifier
- Any numbering/naming designation used to identify an item within a collection that is distinct from
plate number, publisher number, catalog number, or call number.
- Location Info
- The following fields can be used to identify the institution or repository
holding the resource, or the electronic location in the form of a URL where
it is available:
- The URL field contains a URL that can be used to access the
- Bibliographic Citation
- The Bibliographic Citation field contains the bibliographic citation
for the resource.
- Shelf Location
- Shelf Location is used to record the shelf designation number for
- Physical Location
- Physical Location refers to the institution or repository where the
resource is held.
- Access Condition
- Access Condition is used to record information about restrictions on who may
use the resource.
- Record Info
- The following fields can be used to capture information necessary for
managing the metadata associated with the resource:
- Record Content Source
- Record Content Source identifies the name of the organization/person
who created the resource record.
- Record Identifier
- The Record Identifier is used to record the identification number
for the record.
- Record Description Standard
- The Record Description Standard is used to identify the content
standard to which the record conforms.
- Related Items
- Relational identifiers are provided when necessary to provide linking entries to related items. The fields below specify the particular relationships between the items. Identifiers may consist of local or institutional identifiers, International Standard Serial Numbers (ISSN), International Standard Book Numbers (ISBN), etc.
- Preceding Item
- Preceding Item contains the identifier for a related item that is the immediate predecessor of the resource in a chronological relationship. Normally used for continuing resources such as serial publications.
- Succeeding Item
- Succeeding Item contains the identifier for a related item that is the immediate successor of the resource in a chronological relationship. Normally used for continuing resources such as serial publications.
- Original Item
- Original Item contains the identifier for the original item from which the resource was derived.
- Host Item
- Host Item contains the identifier of the host item for the constituent unit in a vertical relationship. This information allows users to locate the physical piece that contains the component part described in the record.
- Constituent Item
- Constituent Item contains the identifier of a constituent part that has been described separately. This information allows users to locate a related unit of the resource, particularly when it has been physically separated from the item of which it is considered a part.
- Other Version of Item
- Other Version of Item contains the identifier of a related version of the resource described in the record, such as translation in another language.
- Other Format of Item
- Other Format of Item contains the identifier of a different format of the resource described in the record, such as a microform reproduction.