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Sheet Music Consortium - Metadata Mapping Tool

Metadata Mapping Tool
Hosted by Indiana University

Glossary of Field Names

Discard
The data in any row marked as "Discard" will be excluded from the XML output. Data mapping in Step 3: Crosswalk will always show that row, however, labelled as "Discard." Thus, a previously discarded field can be un-discarded in a later mapping.
Titles
Each resource should have at least one title element associated with it. The following fields can be used to describe titles:
Title
The title proper refers to a word or phrase that names the resource being described.
Subtitle
Subtitle refers to the subtitle of the title proper.
Non-Sort
Non-sort is used to record a word at the beginning of a title that is not used when alphabetizing the title (eg. a, an, the). A non-sort element may be assigned to any type of title except a subtitle.
Alternative Title
Alternative Title is used for other titles not covered elsewhere in the metadata record.
First Line
First Line is a direct transcription of the first line of lyrics appearing in the song.
First Line of Chorus
First Line of Chorus is a direct transcription of the first line of the chorus (refrain) appearing in the song.
Title of Larger Work
Title of Larger Work is used when the item being cataloged is known to be one part of a larger work with a known title.
Series Title
Series Title is used to record a named series to which the item belongs.
Uniform Title
Uniform Title is a specific cataloger-created title as prescribed by the rules in AACR2. It is used to indicate clearly the musical work represented in a piece of sheet music.
Names
It is highly recommended that names be supplied if they are available. The following fields can be used to describe the names of entities responsible for the creation of some aspect of the resource:
Composer
Use Composer to record the name of individuals or corporate bodies responsible for creating the musical content of the work being cataloged.
Arranger
Use Arranger to record the name of individuals or corporate bodies responsible for transforming the musical content of the work from its original form, genre, instrumentation, etc., to another for publication. In an arrangement the musical substance remains essentially unchanged.
Lyricist
Use Lyricist to record the name of an individual or corporate body responsible for creating the lyrics or text of the work being cataloged.
Performer
Use Performer to record the name of an individual or corporate body indicated on the item being cataloged as a known performer of the work.
Dedicatee
Use Dedicatee to record the name of an individual or corporate body to whom the work or publication is dedicated. Do not us record information about handwritten dedications printed on an item after publication; use "Note" for this purpose instead.
Engraver
Use Engraver to record the name of an individual or corporate body responsible for the cover engraving on the publication being cataloged.
Lithographer
Use Lithographer to record the name of an individual or corporate body responsible for the cover lithography on the publication being cataloged.
Artist
Use Artist to record the name of an individual or corporate body responsible for the cover art on the publication being cataloged.
Name
Use Name if the individual or corporate body responsible for the creation of the item being cataloged is deemed important but the role is unknown or multiple roles are represented in your data set.
Type of Resource
For items in this collection, the value of Type of Resource is always "notated music." Users should generally not provide this information, as it will be generated automatically by the mapping tool.
Genre
Genre refers to the genre of music to which the resource belongs.
Origin Info
The following fields can be used to describe the item's origin, including information about publication:
Place Published
Place Published is used to record the name of the place where a resource has been published.
Publisher
The Publisher field identifies the entity responsible for the physical production and dissemination of the resource.
Place_:_Publisher
Select Place_:_Publisher if your data contains publisher information formatted as place_:_publisher. Your data will be parsed into separate fields. If the data cannot be parsed, it will be mapped as-is to the Publisher field.
Date Issued
Date Issued refers to the date that the resource was published, released, or issued. It could refer to the date the item was printed, if this differs from Copyright date.
Copyright Date
The Copyright Date refers to the date in which a resource is copyrighted. This date usually appears directly on the resource.
Date Created
Date Created refers to the date the resource was made.
Date Modified
Date Modified refers to the date the resource was modified or changed.
Date Valid
Date Valid refers to a date in which the content of a resource is valid.
Other Date
Other Date refers to a date that does not fall into another category but is important to record.
Edition
Edition refers to the edition number printed on the resource.
Language
Language refers to the language of the lyrics of the resource.
Physical Description
The following elements are used to describe the physical aspects of the resource:
Form (Medium)
Form designates the physical form of the resource (e.g. print, digital image).
Extent
Extent describes what the resource is, the number of pages, and the physical dimensions of the material. This field is equivalent to the AACR2 physical description section (MARC 300 field).
Internet Media Type
Internet Media Type identifies the electronic format of the resource (e.g. JPEG, TIFF).
Physical Description Note
The Physical Description Note contains any notes pertaining to the physical description of the resource.
Abstract
The Abstract contains a summary of the content of the resource.
Table of Contents
The Table of Contents contains a description of the contents of a resource, as it appears on the resource.
Note/Description
The Note field is used to record information that supplements information in the rest of the metadata record.
Instrumentation
The Instrumentation field is used to record a listing of the performing forces called for by a particular piece of sheet music, including both voices and external instruments.
Key
The Key field represents, as a compositional principle, the adherence in any passage to the elements of one of the major or minor scales, or tonalities.
Arrangement
The Arrangement field is used to record the reworking of a musical composition, usually for a different medium from that of the original.
Subject Info
The following elements are used to describe information about the subject(s) of the resource:
Subject/Topic
In a song with lyrics, Subject/Topic is used to record what topics occur in the song's lyrics.
Temporal Coverage
The Temporal Coverage metadata is used to record a named time period relevant to the item being cataloged.
Geographical Coverage
The Geographical Coverage element is used for general terms that describe geographical coverage.
Geographic Code
Geographic Code refers to a geographic area code associated with the resource. The code should represent the same entity as a term described by the Geographic field.
Referenced Title
The Referenced Title is the title of another printed material that occurs in the lyrics.
Subject Genre
The Subject Genre refers to a genre or form used as part of a subject string when the subject authority distinguishes parts of the subject string (e.g. LCSH).
Referenced Name
Referenced Name is used to record a personal or corporate name that is the subject of a song's lyrics.
Subject Occupation
Subject Occupation is used to record the occupation of the name referenced in the lyrics.
Hierarchical Geographic
The following elements describe geographic information in a hierarchical form:
Continent
Continent describes the continent on which a named place in the lyrics is located.
Country
Country describes the country in which a named place in the lyrics is located.
Province
Province describes the province in which a named place in the lyrics is located.
Region
Region describes the region in which a named place in the lyrics is located.
State
State describes the state in which a named place in the lyrics is located.
Territory
Territory describes the territory in which a named place in the lyrics is located.
County
County describes the county in which a named place in the lyrics is located.
City
City describes the city in which a named place in the lyrics is located.
Island
Island describes the island on which a named place in the lyrics is located.
Area
Area describes the area in which a named place in the lyrics is located.
Cartographics
The following elements can be used to describe cartographic (maps or charts) data indicating spatial coverage:
Scale
Scale is used to capture the ratio between actual size and a representation of size.
Projection
Projection describes the method of representing the surface of a sphere or other shape on a plane.
Coordinates
The Coordinates element refers to the geographical coordinates covered by the resource.
Classification
Classification is used to document the class number for the resource, according to a standard scheme like LCC or DDC.
Identifiers
Identifiers are unique identification numbers associated with the resource.
Plate Number
The Sheet Music Consortium adopts the AACR2 definition of a sheet music plate number, as distinct from the publisher number: "A numbering designation assigned to an item by a music publisher, usually printed at the bottom of each page, and sometimes appearing also on the title page. It may include initials, abbreviations, or words identifying a publisher and is sometimes followed by a number corresponding to the number of pages or plates."
Publisher Number
The Sheet Music Consortium adopts the AACR2 definition of a sheet music publisher number, as distinct from the plate number: "A numbering designation assigned to an item by a music publisher, appearing normally only on the title page, the cover, and/or the first page of music. It may include initials, abbreviations, or words identifying the publisher."
Catalog Number
A Catalog Number is an identifying number for a musical composition assigned by the composer, publisher or researcher.
Call Number
A Call Number is an institution's local identifier indicating the physical location of the item within the collection.
Other Identifier
Any numbering/naming designation used to identify an item within a collection that is distinct from plate number, publisher number, catalog number, or call number.
Location Info
The following fields can be used to identify the institution or repository holding the resource, or the electronic location in the form of a URL where it is available:
URL
The URL field contains a URL that can be used to access the resource.
Bibliographic Citation
The Bibliographic Citation field contains the bibliographic citation for the resource.
Shelf Location
Shelf Location is used to record the shelf designation number for the resource.
Physical Location
Physical Location refers to the institution or repository where the resource is held.
Access Condition
Access Condition is used to record information about restrictions on who may use the resource.
Record Info
The following fields can be used to capture information necessary for managing the metadata associated with the resource:
Record Content Source
Record Content Source identifies the name of the organization/person who created the resource record.
Record Identifier
The Record Identifier is used to record the identification number for the record.
Record Description Standard
The Record Description Standard is used to identify the content standard to which the record conforms.
Related Items
Relational identifiers are provided when necessary to provide linking entries to related items. The fields below specify the particular relationships between the items. Identifiers may consist of local or institutional identifiers, International Standard Serial Numbers (ISSN), International Standard Book Numbers (ISBN), etc.
Preceding Item
Preceding Item contains the identifier for a related item that is the immediate predecessor of the resource in a chronological relationship. Normally used for continuing resources such as serial publications.
Succeeding Item
Succeeding Item contains the identifier for a related item that is the immediate successor of the resource in a chronological relationship. Normally used for continuing resources such as serial publications.
Original Item
Original Item contains the identifier for the original item from which the resource was derived.
Host Item
Host Item contains the identifier of the host item for the constituent unit in a vertical relationship. This information allows users to locate the physical piece that contains the component part described in the record.
Constituent Item
Constituent Item contains the identifier of a constituent part that has been described separately. This information allows users to locate a related unit of the resource, particularly when it has been physically separated from the item of which it is considered a part.
Other Version of Item
Other Version of Item contains the identifier of a related version of the resource described in the record, such as translation in another language.
Other Format of Item
Other Format of Item contains the identifier of a different format of the resource described in the record, such as a microform reproduction.